The Fast Flow Toolkit™️ is a collection of principles, heuristics, tactics, patterns and plays to get a Fast Flow Flywheel™️ turning. Built after years of hands-on experience helping organizations adopt Fast Flow, this is a must have for any serious Fast Flow facilitator. The toolkit contains the following elements:

🧭 Strategy

The Strategy element helps define the big-picture direction that team structures, capabilities, and flow decisions should serve. It anchors the system in outcomes that matter, so that tactical and structural choices stay grounded in purpose. We introduce the following components:

  • 💡 Flow Objectives - What outcomes are we optimizing for?
  • 📌 Strategy Principles - How do we think about change and improvement?
  • 🧠 Flow Heuristics - Simple, adaptive rules for structural decisions
  • 💸 Investment Areas - Where do we need to grow or focus effort?
  • 🎯 Strategic Bets - High-level shifts that guide structural evolution

Learn more about Strategy

🔄 Alignment

The Alignment element helps ensure that teams, services, structures, and decisions remain clearly connected to the organization’s strategic goals, user needs, and flow outcomes.

  • 🧭 Alignment Checks - Questions to assess whether structure, scope, and strategy are truly aligned
  • 📡 Alignment Signals - Early warning signs that misalignment is slowing or blocking flow
  • 🔁 Alignment Rhythms - Operational cadences and ceremonies to maintain, restore, and reinforce alignment

Learn more about Alignment

📡 Signals

The Signals element helps teams and leaders see where flow is breaking down , before symptoms become crises. It includes:

  • 🧭 Flow Signals - Common patterns of delivery friction or misalignment
  • 📋 Trigger Questions - Help clarify whether a signal is present
  • 📌 Signal > Play > Tactic Mapping - Helps teams take meaningful action

Learn more about Flow Signals

🎯 Plays

Strategic actions to address flow blockers and improve alignment or efficiency. High-level actions for organizational and team-level improvements.

The Plays element helps teams take coordinated, high-leverage actions based on flow signals.

  • 📡 Triggering Signals - What symptoms this play responds to
  • 🧠 Flow Decision Focus - The strategic question being addressed
  • 🛠️ Tactics to Try - Options for evolving the structure or interaction model
  • ✅ Expected Outcomes - What improvement looks like

Learn more about Plays

🛠️ Tactics

The Tactics element provides specific, testable steps teams can take to improve flow.

  • 📡 Triggering Signals - What condition this tactic addresses
  • ❓ Trigger Question - How to know when this tactic is useful
  • 🎯 Action - What to actually do
  • ✅ When to Use / Avoid - Guidance for safe, effective application

Learn more about Tactics

🔁 Reflection

The Reflection element helps teams review progress and assess whether the changes made have resulted in improved flow and alignment.

  • 🔄 Progress Checks - Questions to assess whether progress is being made
  • 🔄 Impact Assessments - How has the change affected flow and alignment?
  • 🔄 Next Steps - What should we do next?

Learn more about Reflection

Want to use the Fast Flow Toolkit in your organization?

Get access to the Fast Flow Toolkit with the Fast Flow Flywheel today.